Knowing what should and shouldn’t be included in the virtual data room for investors makes it easier to set one up. In addition, the advice can assist you in effectively establishing your data room and increase your chances of achieving desired outcomes.
Documents a VDR should have for due diligence
Due diligence is a complicated procedure that requires dealing with a lot of different information at each stage. The most typical files that you might encounter are listed below.
- Archival materials. Data on meetings, transactions, and other activities from the company’s past are stored in the virtual data rooms.
- Financial records. Documents from an audit, reports on taxes, financial estimates from suppliers and resolvers, information on your profits and losses, and so on are all included.
- Research papers. Plans for your company’s growth are in these documents. Partners and potential investors, in particular, benefit greatly from this data.
- Asset documentation. Intellectual property, patents, and other information about your assets are stored in these documents.
- Investment data. Investors pay close attention to this document because it is the most crucial one. The company’s ownership, board members’ shares, and other information are included.
Structure your data in an easy-to-find manner
Structuring your corporate documents in the right and easily searchable order is necessary. You can begin by adhering to your prepared due diligence list and organizing your folders accordingly. Making organizers and subfolders for reports of comparative nature further develops the record search process.
Additionally, advanced virtual dataroom software can enhance data search capabilities. You can, for instance, search a document using a search tag, a keyword, or even a phrase or sentence from the document in high-end virtual data rooms. As a result, if you use a data room with good search capabilities and a decent folder structure for due diligence, you won’t have any trouble navigating your files and finding all the necessary information.
Set security settings
Adjust security settings before presenting your confidential data to investors. However, you must also have complete control over your documents. There are a lot of options for controlling the flow of documents in virtual data rooms, but the number of options depends on the data room services you use.
There are settings for controlling who can access documents in any good electronic data room. However, with VDRs, you can restrict user access based on your requirements or desires. You can, for instance, set fence view or read-only mode on your product prototypes if you think investors shouldn’t be able to download, save, edit, copy, or print them. You can also change access permissions, track document interaction activities, and revoke document access at any time with VDRs.
Make individual data rooms for investors
Dealing with just one investor at a time is old and doesn’t lead to the results you want. A VDR provider can be used to negotiate simultaneously with multiple investors. For this, start with pre-due diligence documents and create multiple data rooms for all possible investors. Organize the data room for due diligence if the investor indicates a desire to move forward.
You can negotiate with all of them simultaneously if you establish a separate data room for each investor without informing them that you are having discussions with other investors. This will assist you in securing the best offer.